Envision Victor Local Adivsory Committee Meeting minutes Oct 21st

Committee Members Present: Scott Fitzgerald, Tim Adams, Mike O’Neill, Kathy Rinaldi

Guests: Troy Barry, Dahvi Wilson, Lea Colasuonno, Bill Owca, Bill Knight


1) Review minutes from September Meeting
2) Updates from City Council meetings that relate to the Orton Grant
3) Discussion regarding Meeting and communication guidelines
4) Review Daft Mission Statement
5) Advisory Committee Community Members Selection
6) Draft Job Description for Project Coordinator


Moving forward all documents need to be attached and on Google Docs.

City Council: council talked about budget. John Carney said budget could be fluid. Orton to pay 1/2 of Project Coordinator and city 1/2 to enable to hire a full time, shared job with two very specific objectives. Need clarification from city on what they want/need.

Scott discussed funding for Project Coordinator, city can help fund grant writer to go toward Project Coordinator. $100K from Orton is flexible. Orton committed to doing what it takes for project to be successful. Starting slow to make sure process works so that in the end can go fast to implement. Importance on laying the groundwork well.

Committee groundwork: Scott discussed times, responsibilities, etc. Tim will come up with committee responsibility form. 8:45a to 10:15a as time. (Scott will email guidelines). Tim talked about voting weights with representations, i.e. each partner would represent one vote and each citizen member would receive one vote. Discussion on what would constitute a quorum. Each partner will have one vote (ie. TVTAP, VARD, Cof V, and At Large). On major votes, each partnership will have to have representation. Troy mentioned a communication avenue to ensure that someone isn’t left out, ie. Proxy, blog spot, etc. Email communication ground rules. Email goes to all members. Quorum constitutes representation from each partner (TVTAP, VARD and Victor) – 3. Voting will be of majority rule.

Consecutive misses, 3 consecutive meetings missed partner will be asked to reevaluate participation of member.

Discussion: How to take/accept public comments, set aside block of time for public to speak. Add some flexibility in involving public so we are efficient in taking public comment and being productive. Tim will incorporate language on how to interact/include public comment

Review Daft Mission Statement

Discussion on Advisory Committee mission. Long or short term mission. Should be able to be dynamic and needs flexibility. Will continue discussion on broad or specific mission via email.

Advisory Committee Community Members Selection

Discussion if matrix works. Talk about historic candidates.

Draft Job Description for Project Coordinator

Scott will email draft from John Carney.

Action Items for next meeting (Tim). Project Coordinator is so important should have draft, comments on draft Job Description and final Job Description. Scott will combine the two drafts: one from last meeting and one from John Carney and send out to group for comment.

Tim will send draft of committee responsibilities.

Next meeting date, John Carney coming out to visit Nov. 19-21. Next meeting Nov. 20th at 8:45a.

Tim will have Job Description done by Monday, Oct. 27th. Group will try to make decision on invitations to committee by Oct. 29th with top three names to be emailed to Scott and Tim.